Job Title: Executive Ministry Assistant
Reports to: Senior Pastor and Executive Pastor
Classification: Part-Time
Position Summary
The Executive Ministry Assistant provides high-level administrative and ministry support to both the Senior Pastor and Executive Pastor of a large, conservative, and growing Southern Baptist Church. This individual plays a vital role in ensuring the pastoral office operates with excellence, efficiency, and discretion, allowing church leadership to focus on shepherding, preaching, vision-casting, and ministry oversight.
Core Responsibilities
Administrative Support
• Manage calendars, appointments, and meetings for both pastors
• Handle phone, email, and in-person correspondence with grace and professionalism
• Prepare meeting agendas, take notes, and track follow-up actions
• Maintain organized filing systems—both digital and physical
Ministry & Operational Support
• Coordinate logistics for pastoral engagements, ministry events, and strategic initiatives
• Serve as a key liaison between the pastors and church staff, members, ministry leaders and the community
• Support administrative and operational processes to help execute the church’s vision
Communication & Confidentiality
• Draft and edit communications, reports, and presentations as needed
• Communicate effectively on behalf of the pastors, while preserving confidentiality and clarity
• Handle sensitive information and pastoral matters with integrity and discretion
Project Management
• Assist in coordinating and tracking major church projects, staff priorities, and ministry timelines
• Ensure the pastors have what they need for meetings, services, and public appearances
Qualifications
• A mature and growing relationship with Jesus Christ
• Fully aligned with the beliefs and practices of the Southern Baptist Convention (BFM 2000)
• 3–5 years of experience in a senior-level administrative or ministry support role
• Strong organizational, time management, and problem-solving skills
• Professional, courteous, and trustworthy in high-responsibility situations
• Skilled in Microsoft Office 365, Google Workspace, and familiar with church management systems (e.g., ACS, Planning Center, Realm)
• Bachelor’s degree preferred; equivalent experience in a ministry or executive support role will be considered.
Preferred Traits
• Active and involved member of a Southern Baptist Church
• Familiar with the ministry rhythm and expectations of a large church environment
• Calm, adaptable, and joyful under pressure
• Eager to serve with a “whatever it takes” ministry mindset
Spiritual Expectations
• Committed to prayer, personal discipleship, and biblical living
• Active participant in the life and mission of the church
• Supportive of the vision, leadership, and direction of the Senior and Executive Pastors